PRIVACY POLICY

This privacy statement discloses the privacy practices of Jio Institute Digital Library’s Special Collections, which is owned and operated by Jio Institute (“JI”), a multi-disciplinary higher education institution located in Navi Mumbai, India, set up by Reliance Foundation Institution of Education and Research (a section-8 Company founded by Reliance Industries Limited and Reliance Foundation). 

This Privacy Policy describes Our policies and procedures on the collection, use and disclosure of your information when You use the Service and tells You about Your privacy rights and how the law protects You. We use Your Personal data to provide and improve the Service. By using the Service, you agree to the collection and use of information in accordance with this Privacy Policy.

  • What Information We Collect
  • How We Collect and Use Information
  • Disclosure of Your Information to Third Parties
  • Third-Party Advertising
  • Age Restrictions
  • Security
  • Choice/Opt-Out
  • Updating Your Information
  • Contacting the Website
  • Cookie Policy
  • Mobile and App Access Policy
  • Acceptance of Privacy Statement

What Information We Collect

Jio Institute Digital Library’s Special Collections collects various personal information including sensitive personal data and information. The information that we collect is necessary for the services that are provided to you on the site. Personal information collected includes name, location (city, state), sex, date of birth, e-mail address. Sensitive personal information such as passwords is also collected for authenticating your signing-in into the site.  From the information you submit, it may be possible to infer other sensitive personal information.  You understand and expressly agree that such information may be visible on the site to other users as this would be necessary to provide you with the Service.

You also understand that you have access to your submitted information. You further undertake to review submitted information from time to time in order to ensure that any “personal information” or “sensitive personal data or information” that is found to be inaccurate, obsolete, or deficient is corrected or amended.

You also understand that at any time you have the right to withdraw your consent to the information submitted to us by terminating your account as provided in the Terms of Service.  If you find any discrepancy that you are unable to correct or have any grievances in this regard, please contact the Grievance Officer whose details are supplied in the Terms of Service. We will not allow any third party to collect your information on our behalf.

The following sections describe how your personal information is collected by us, and how we use such information.

How We Collect and Use Information

  • Log Files. Any time you visit our website, our servers may automatically gather information from your browser (such as your IP addresses, browser type, Internet service provider (ISP), referring/exit pages, platform type, date/time stamp, and number of clicks) to analyze trends, administer the site, prevent fraud, track visitor movement in the aggregate, and gather broad demographic information. For example, we may log your IP address for system administration purposes. IP addresses are logged to track a user’s session. This gives us an idea of which parts of our site users are visiting. We do not share the log files externally.

  • Cookies. We use “cookies” to keep track of some types of information while you are visiting our website or using our services. Cookies are very small files placed on your computer, and they allow us to count the number of unique visitors to our website and distinguish repeat visitors from new visitors. Cookies also allow us to save user preferences and track user trends. We rely on cookies for the proper operation of our website; therefore, if your browser is set to reject all cookies, the website may not function properly. Users who refuse cookies assume all responsibility for any resulting loss of functionality. For the detailed Cookie Policy, please see below.

  • Web Beacons. “Web beacons” (also known as “clear gifs” and “pixel tags”) are small transparent graphic images that are often used in conjunction with cookies in order to further personalize our website for our users and to collect a limited amount of information about our visitors. We may also use web beacons in email communications in order to understand the behavior of our customers.

  • Information About You. When you register or subscribe to our Site, we collect a wide variety of information about you. We may also display your most recent log-in date and other profile/account information. Except as otherwise stated in this privacy statement and in the Terms of Service, we do not disclose your personal information to your matches or other users of our services.

  • Purchase Information. To process any subscription-based purchases, we and/or the payment gateway may require your name, address, phone number, email address, and credit card information. Such information is used primarily to process your order or as otherwise described herein. Credit card transactions are processed through industry standard Secure Socket Layer (SSL/TLS) and additional internet authentication or over Interactive Voice Response (IVR) gateways using One Time Passwords (OTPs) by a third party, which only uses your information for that purpose. The collection of information, if any, by the payment gateway is for the purpose of processing your order and their address will be displayed or will be accessible at the time of such order. Such information will be not stored for longer than necessary unless required under any other law for the time being in force.

  • E-mails and Telephone Calls. We require an e-mail address and mobile number from you when you register for our services. We use your e-mail for both transactional and promotional. E-mail messages we send you may contain code that enables our database to track your usage of the e-mails, including whether the e-mail was opened and what links (if any) were clicked. If you would rather not receive promotional e-mails from us, please see the section below labeled “Choice/Opt-Out”. We reserve the right to send you certain communications relating to the Jio Institute Digital Library’s Special Collections services, such as service announcements and administrative messages, without offering you the opportunity to opt out of receiving them. We may also contact you by telephone or text message (including to any mobile number you may provide to us) solely in connection with Jio Institute Digital Library’s Special Collections’ services. If you would rather not receive telephone calls or text messages from us, you may change or delete your number from your account preferences page(s) or ask to be removed from our contact list if you receive a call from us. We fully comply with the requirements of the Telecom Unsolicited Commercial Communications Regulations, 2007.

  • Demographic Data. Demographic data is also collected at our site. We use this data to tailor our visitors’ experience at our site, showing them content that we think they might be interested in, and displaying the content according to their preferences. Some of this information may be shared with advertisers on a non-personally identifiable basis.

Disclosure of Your Information to Third Parties

  • Disclosure By Law. You acknowledge and agree that we may disclose information you provide if required to do so by law, at the request of a third party, or if we, in our sole discretion, believe that disclosure is reasonable to (1) comply with the law, requests or orders from law enforcement, or any legal process; (2) verify the identity, prevent, detect, investigate, prosecute, and punish offences where the Government agency has stated in writing that the information obtained shall not be published or shared with any other person; (2) protect or defend Jio Institute Digital Library’s Special Collections ’s, or a third party’s, rights or property; (3) protect someone’s health or safety, such as when harm or violence against any person (including you) is threatened; or when (4) such disclosure would be necessary to protect the unity, integrity, defence, security or sovereignty of India, maintain friendly relations with foreign states, or public order, or it causes incitement to the commission of any cognizable offence, or prevents investigation of any offence or is insulting to any other nation.

  • Disclosure to Protect Abuse Victims. Notwithstanding any other provision of this privacy statement or our Terms of Service, we reserve the right, but have no obligation, to disclose any information that you submit to the services, if in our sole opinion, we suspect or have reason to suspect, that the information involves a party who may be the victim of abuse in any form. Abuse may include, without limitation, domestic violence, child abuse, spousal abuse, neglect, or elder abuse. Information may be disclosed to authorities or persons that we, in our sole discretion, deem appropriate or proper to handle such disclosure. Appropriate authorities may include, without limitation, law enforcement agencies, the National Commission for Women (NCW), National Commission for Protection of Child Rights (NCPCR), Central Social Welfare Board (CSWB), National Institute of Public Co-operation and Child Development (NIPCCD), or court officials. You hereby acknowledge and agree that we are permitted to make such disclosure.

  • Disclosure to Trusted Third Parties By Us. We may share your some de-identified personal information with third parties, but not in a manner that would reveal your identity. We may also share your personal information with service providers that may be associated with us to perform functions on our behalf. For example, customer care agents or technology assistants may need access to your information to perform services for you. Your information will be treated as private and confidential by such service providers and not used for any other purpose than we authorize. In addition, from time to time, we may share personal information (such as e-mail, mailing address, phone number) about our user base with carefully selected third parties, so they can offer goods and services that we believe may be of interest to our users. If you do not wish to receive offers from our trusted partners, you can change your e-mail preferences at any time by following the steps outlined in the “Choice/Opt-Out” section below. We will impose the obligation on such third parties to not further disclose any personal information.

  • Disclosure to Trusted Third Parties at Your Request. When visiting our site, we may provide you with advertisements, promotions, and offers from third party providers. If you choose to accept any such offers, you may either (depending on the situation) directly provide your information in connection with the offer to such third-party provider, or we will provide your information to the third-party provider by pre-populating the offer registration forms. Your information will not be transferred until you actually accept the offer. You may opt-out of the offer at any time up until this point. Please refer to the third-party provider’s own privacy policy (provided on the offer pages or the third party’s website) if you have any questions regarding how your information is used by such providers. Please be aware that these offers may be presented on pages framed by the Jio Institute Digital Library’s Special Collections website. We do this to provide a seamless experience. Although these offer pages have the look and feel of our websites, you will be submitting your information directly to the third-party advertiser. You agree that we will not be responsible or held liable for any loss or damage of any sort incurred as the result of any such dealings, including the sharing of the information you supply to us with third party providers described here, or as the result of the presence of such providers on an Jio Institute Digital Library’s Special Collections site.

  • Transfer of Information. If any transfer of personal information to any corporate entity or individual, located either in India or abroad is required, Jio Institute Digital Library’s Special Collections will make every attempt to ensure that such transfer adheres to the same level of data protection that is adhered to by the Jio Institute Digital Library’s Special Collections; however, Jio Institute Digital Library’s Special Collections expressly disclaims any liability as a result of any breach by such entity or individual.

  • Information Transferred As a Result of Sale of Business. As we develop our business, we may buy or sell assets and, depending on the transaction, your personal information may be one of the transferred assets. In the event that we are acquired by another company, your personal information may be part of the assets transferred to the acquiring party. If this occurs, you will be notified if there are any material changes to the way your personal information is collected or used, and you shall have the right to terminate your account.

  • Breach Notification. In the event we experience any breach of security with respect to personal information held by us, we shall attempt to contact you as soon as practicable by email, telephone, or any other means available to us so that you make take necessary steps in this regard. However, the failure to notify shall not render us liable against any claim or injury.

Third-Party Advertising

We may use third-party advertising agencies or other service providers to serve ads on our website on behalf of Jio Institute Digital Library’s Special Collections or third-party advertisers (e.g., retailers of goods or services). These companies may employ cookies and web beacons to measure advertising effectiveness.

We will only share your information with third parties in the ways defined in this privacy statement.

Age Restrictions

Our age restrictions are set forth in each applicable Terms of Service. We do not target our sites or services to persons under the age of 13. However, person under the age of 13 may use and access the Site only with parental guidance and consent.

Security

We will exercise reasonable care in providing secure transmission of information between your computer and our servers but given that no information transmitted over the Internet can be guaranteed 100% secure, we cannot ensure or warrant the security of any information transmitted to us over the Internet and hence accept no liability for any unintentional disclosure.

Cookie Policy

Cookies are small text files stored in your browser’s memory by our websites. They are commonly used to support various functions on our websites. Cookies do other very useful jobs, such as tell us which pages you visited the most, understand how effective our website has been to you, and improve our communication to you on our products and services.

We use cookies to collect information that directly identifies you as an individual and some information collected by cookies may be treated as personal data (such as your browsing history, or your device information).

Depending on the job the cookie needs to perform, it may be a session or persistent cookie:

Persistent cookies are retained on your device until you either erase them or your browser erases them when the cookie reaches its expiration date. Session cookies are temporary and expire once you close your browser or once your session ends.

We use Preference, Analytical, Marketing and Other Cookies.

Other Data

Apart from the data that is outlined above, all data is stored on Jio Institute Digital Library’s Special Collections computers for a limited amount of time required to process for the purpose for which it has been collected. Such data shall be deleted thereafter unless a longer period is required for any purpose outlined in this policy or in the Terms of Service.

Automation

No part of data processing within the Site employs the use of any automated decision-making. However, other websites linked through the Site or affiliated websites may employ analysis and decision-making algorithms and automation – the terms of which are governed by the respective websites.

Mobile and App Access Policy

Apart from what is stated above, our App including versions of the site when accessed on a mobile device collects your device type, location info (whether through GPS or nearby WiFi), browser of access, mobile operator identification, use and access of file and media for data storage and retrieval, microphone for transliteration, etc. Such use and access are required for improving the functionality and design of our App and mobile access to our Site. The Site may also use geo-locational info to provide accurate information. By using the mobile App or mobile access to our Site, you agree to the collection, storage, transmission, processing, maintenance of all information obtained from such source for the purpose of providing and improving the service.

Choice/Opt-Out

You may use the following options for removing your information from our e-mail database if you wish to opt out of receiving promotional e-mails and newsletters.

1. Click on the “unsubscribe” link on the bottom of the e-mail;

2. Send mail to the following postal address letting us know the promotional e-mail(s) you wish to opt-out of:

The Registrar

Jio Institute Digital Library

Building 1, Sector 5,

Ulwe, Navi Mumbai,

Maharashtra 410206.

Contacting the Website

If you have any questions about this privacy statement, the practices of this site, or your dealings with the jioinstitute.edu.in website and/or App, you can Contact Us or write to:

Address: Jio Institute Digital Library

Building 1, Sector 5,

Ulwe, Navi Mumbai,

Maharashtra 410206.

Email: specialcollections@jioinstitute.edu.in

Acceptance of Privacy Statement

Your use of our website(s), including any dispute concerning privacy, is subject to this privacy statement and the applicable Terms of Service. BY USING OUR WEBSITE OR SERVICES, YOU ARE ACCEPTING THE PRACTICES SET OUT IN THIS PRIVACY STATEMENT AND THE TERMS OF SERVICE.

If we decide to change our privacy policy, we will post those changes to this privacy statement page and any other places we deem appropriate so that you are aware of what information we collect, how we use it, and under what circumstances, if any, we disclose it. We reserve the right to modify this privacy statement at any time, so please review it frequently. If we make material changes to this policy, we will notify you here, or by other means, such as e-mail, at our discretion.

Your continued use of any portion of our website following posting of the updated privacy statement will constitute your acceptance of the changes.

Effective Date

This privacy statement was last revised on April 4, 2024.